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Dovetail regained visibility and control of team spend with Airwallex virtual cards

Learn how Dovetail, a leading digital agency, empowered its team while saving ~15% on monthly SaaS spend from hidden fees and unused Saas subscriptions.

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3 hours

saved each week from chasing up receipts

10 - 15% saved

on monthly SaaS spend by eliminating unwanted subscriptions

3% saved

on international card transaction fees for USD-priced SaaS

Dovetail is an AI-first customer insights hub that helps organizations automate data aggregation, discover insights, and drive customer-centric decisions.

Industry

Digital agency

Company Size

50 – 100

Location

Global

Airwallex Products Used

Spend
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Introducing Dovetail

Dovetail is a full-service digital agency with offices in Melbourne, Sydney, and Auckland, known for its expertise in building and scaling technology companies across Australia and the US. One of its most notable successes? Developing Afterpay’s mobile app and global websites.

As the team rapidly expanded, managing expenses with a shared corporate card became inefficient. Dovetail needed a smarter, more streamlined way to gain control over team spending – one that could scale with its growth.

The challenge

As a fast-growing agency, Dovetail’s team managed multiple clients and projects simultaneously, but its existing expense management system wasn’t built to scale. Relying on a single corporate card for all business expenses created inefficiencies, made tracking individual spending difficult, and posed security risks.

Uncontrolled SaaS subscription costs

Dovetail relied on a wide range of SaaS tools, but without a centralized tracking system, unused subscriptions piled up – especially as employees left or projects wrapped up. This lack of visibility led to wasted spending and made it challenging to optimize software costs.

Security and expense management risks

With multiple employees sharing a single corporate card, monitoring individual expenses became challenging, increasing the risk of unauthorized charges and manual errors. The finance team also spent unnecessary time chasing invoices and receipts, creating operational bottlenecks.

The solution

As Dovetail scaled, managing expenses on a single shared corporate card became inefficient and risky. To solve this, the company introduced Airwallex virtual cards to streamline purchases, improve visibility, and eliminate unnecessary spending.

With dedicated virtual cards for each employee, team members could make necessary purchases without delays, while the finance team gained full visibility into who was spending what. Setting daily, monthly, or per-transaction limits ensured financial controls were in place without slowing down operations. Managing SaaS subscriptions also became significantly easier – by assigning a dedicated virtual card to each tool, Dovetail could instantly track and cancel unused subscriptions rather than chasing down login credentials.

For international SaaS expenses, switching to Airwallex’s Corporate Cards eliminated costly foreign transaction fees on essential tools like Figma, GitHub, and Slack. Instead of incurring unnecessary fees on their local card, the team can now pay in USD without extra costs, improving financial efficiency on global software expenses.

Warren Durling

Chief Operating Officer of Dovetail

"Having all our global SaaS subscriptions in one place has streamlined our finance processes and enabled better tracking and control of expenses. It’s even better knowing that Airwallex isn’t hitting us with any international transaction fees."

Greater control, time savings, and reduced costs with Airwallex

Since switching to Airwallex, Dovetail has gained complete control over company spending while significantly reducing wasted time and money. The finance team no longer spends hours each week chasing receipts or reconciling expenses from a shared card, freeing up valuable time for more strategic work.

Dovetail has cut its monthly software expenses by 15% by optimizing SaaS subscription management, ensuring that only essential tools remain active. Eliminating international transaction fees on USD-based SaaS purchases has also provided immediate cost savings, allowing the company to reinvest in growth. More importantly, with greater security and control over spending, Dovetail has created a scalable financial system to support its continued growth.

See how our customers are finding Airwallex

Airwallex Testimony

"Airwallex have been a fantastic partner for Olsam Group as we grow our eCommerce brands to new channels and new markets. Their easy to use interface and integrations have been a joy for our finance team to use as we scale."

Sam Horbye

Co-Founder, Olsam

Airwallex Testimony

"For ME + EM, expanding into international markets such as the US has been our focus - and with Airwallex, we were able to use their local USD Global Account to collect from our Paypal US account, thereby allowing us to save 3% on each transaction. The process of working with Airwallex has been seamless - our suppliers get paid quickly, we have a dedicated Relationship Manager who has been really patient, helpful and quick to respond. I am keen to use their cards to pay for our ad spend in the near future to save further on our USD invoices."

Meera

Finance Manager, ME + EM

Airwallex Testimony

"We've had such a fantastic experience switching to Airwallex. Previously we were using a traditional bank to make all of our international transactions and they'd constantly lock us out of the account everytime we made a transfer, resulting in hours and hours of lost time on hold. Airwallex is secure, makes it super quick and simple to make and receive international payments."

Rupert

Managing Director, Perspective Pictures

Airwallex Testimony

“We used to pay Stripe between $5,000 and $10,000 a month in conversion fees because most of our customers pay in dollars. Now we funnel that money into our Airwallex US dollar account, we don’t have to pay commission. We’ve saved more than $100,000 so far this year”

Thomas Adams

Founder and CEO, Brandbassador

Airwallex Testimony

"We love Airwallex! It has considerably eased our invoicing and payments to contractors around the world. Sending and receiving money is much faster and cheaper than before."

Edle Tenden

Co-Founder, Mobile Transaction

Airwallex Testimony

“We are so glad that we have found Airwallex! There are no hidden charges, they are quick to respond to any queries and we had the smoothest transaction with amazing support from the team continually.”

Andreia Beja

Supply Chain Executive, Miss Patisserie

Airwallex Testimony

"Our water solutions company, Dropterra (go.dropterra.com) has partnered with Airwallex since inception and it has been the best banking and payment partner a company can think of. International transactions are easy, secure, and fast, the technology is incredible and their client service fantastic! We look forward to growing and deepening our relationship with Airwallex!"

Francois Schramek

Co-Founder, Dropterra

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